August 14, 2020
Dear Black Warrior EMC Members,
For the last three years Black Warrior EMC was able to obtain a quorum at our Annual Meetings thanks to mail balloting. The membership’s adoption of a new set of bylaws back in 2017 allowed your Board of Trustees to pass a resolution that permits mail balloting. Trustee elections and any other business can be conducted.
Our service territory is much too widespread to accommodate easy travel for everyone to attend regardless of where the meeting is held. Mail balloting by members in good standing allows full democratic participation in the election process. At our Annual Meeting last year, 2,439 members voted by mail. An additional 11 members cast their ballot in person.
The Board of Trustees has set November 6, 2020 for this year’s Annual Meeting of Members. With the current health guidelines in place due to the COVID-19 pandemic, this year will likely be mail balloting for the election of Trustees. Our committee is working on those details to be included in the Official Notice sent to those described below. This is NOT the official notice of the Annual Meeting since the bylaws require the notice be given not more than sixty (60) or less than ten (10) days prior to the meeting (Article Ill Section 3.03).
Alabama Law requires a Record Date by which to determine the members who will receive the official notice and packet of information. Pursuant to Article 111, Section 3.07 of the Bylaws, the Board of Trustees fixed the Record Date at sixty (60) days prior to the Annual Meeting and adopted Policy Bulletin 31, which provides a “clear definition and understanding of the process for establishing the Record Date, quorum and determination of members considered in ‘Good Standing’ and not in the status of suspension as provided in Sections 1.02, 2.01, 3.04, 3.05, and 3.07 of the Bylaws of Black Warrior Electric Membership Corporation (BWEMC).” Accordingly, the Record Date for 2020 is Monday, September 7, 2020.
Please be reminded that in order to be eligible to receive the Official Notice of the Black Warrior EMC Annual Meeting and the packet containing important instructions and materials and to be counted in a quorum, a member is required to be active, unsuspended and in “Good Standing” as defined in the references above. Members who are not current in payment on September 7, 2020, will not receive any further notice or be included in the quorum. So, please don’t forget!
Complete information can be found regarding this entire process, along with our bylaws on “blackwarrioremc.com”. Related information can also be found in Article Ill and IV of the Bylaws. Anyone not having Internet access can also contact our office at 800-242-2580 to inquire about receiving this information.
BLACK WARRIOR EMC BOARD OF TRUSTEES